Landscape into portrait on Microsoft Word 2003

How to insert landscape pages into a portrait document - or vice-versa

Most A4 Word documents are in portrait format; the long edge of the page is vertical. But when you insert something like a wide table or a picture into a document, your best option will probably be to show it in landscape format, with the long edge horizontal. Otherwise you'll have to reduce the size of the table or picture, and that might make it unreadable - at the very least, it probably won't look too good.

The obvious way is to put in a section break (Insert | Break | Next page) and just change the page setup for a single page to horizontal (File | Page Setup | Margins and click on Landscape).

Put in another section break after the landscape material and reset the page setup for that section to portrait.

There's a drawback, however: the landscape page will print with the header and footer on the long sides of the page. That's fine if the page is going to be viewed as in the screenshot, with all the text reading left to right. But if you're binding the pages so that the document is a neat A4 stack, you want that landscape page on its side - with the header and footer on the short ends.

There is a workaround that will put the header and footer in the standard position on a landscape page.

First insert a section break where you want the landscape page to start (Insert | Break | Next Page). Press Enter to create a new paragraph mark and insert a second section break.

Now click View | Header and Footer. From the Header and Footer toolbar, choose Page Setup. Click the Layout tab and uncheck Different First Page. Go back to the toolbar and click Link to Previous to switch off this option (it will probably be switched on by default, so make sure the button is not depressed).

Close the Header and Footer toolbar.

Now select View | Normal. Place the cursor between the two new section breaks and click View | Header and Footer. Select Page Setup again on the Header and Footer toolbar; click the Layout tab and uncheck Different First Page, then click the Page Size tab and select Portrait. On the Header and Footer toolbar, switch off Same as Previous again.

Select and cut the text currently in the header. Draw a text box in the newly empty header area; adjust the size, position and format as required. Click inside the text box and paste the original header text there. Repeat this process for the footer.

Close the Header and Footer toolbar, select View | Page Layout, and insert the required content on the landscape page.

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